Description

JOB PURPOSE:
This position analyzes and conducts audits of all data entered into the Payroll System to support accurate biweekly and off-cycle payroll processing that balances to the general ledger after each pay period. Provides regular quality assurance reports to Human Resources, Finance, Internal Audit and other cross-functional areas. Supports IS and other functional areas with setup and troubleshooting of the payroll system including employee maintenance, payroll testing, permissions setup, and auditing of all users.

KEY RESPONSIBILITIES:
1. Create audit procedures, develop solutions for recurring audit findings, and communicate detailed audit findings.
2. Conduct audits of all payroll related processes to include, but not limited to:
a. Pre-Payroll Preparation
b. Payroll Processing Errors
c. Payroll Data Integrity
d. Payroll Output
e. Tax Submissions
f. Payroll Set-up (earnings codes, deduction codes, calculations, etc)
g. Kronos set up (processing of pay codes, work rules, etc)
h. Kronos to Payroll interface integrity
i. Payroll to General Ledger Balancing
j. Payroll Bank Account Reconciliation
k. Post-Payroll Validation (review of transfers, check adjustments, multi-entity employees, etc)
3. Review and reconciliation of monthly tax and wage reports (employee tax summaries).
4. Work closely with HR Operations and IS during payroll processing to clear errors, or make changes to ensure accuracy in processing.
5. Balance earnings and deduction totals, calculate and prepare general ledger entries, identify and correct out-of-balance conditions.
6. Post payroll to the general ledger and resolve any issues involving payroll with IS and Finance.
7. Act as garnishment administrator and liaison with external vendor on all reporting, issue resolution and client relations.
8. Monitor the Payroll processing system along with changes in wage and tax laws, corresponding with federal, state and local tax agencies in problem situations. Research laws and regulations regarding taxes and payroll withholding procedures.
9. Proactively seek and identify ways to reduce departmental workload. Share ideas, recommendations for improvement and results with management
10. Make wage and tax adjustments as needed.
11. Process overpayments to ensure accuracy.
12. Support year-end payroll process by completing all responsibilities and resolving all open issues within established schedule.
13. Prepare and file quarterly and annual tax reports.
14. Review payroll documentation for accuracy and make recommendations to improve.
15. Serves as a resource and support system for payroll coordinators by demonstrating subject matter expertise in daily operations.
16. Assist with special projects as needed and perform other duties as assigned.